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To: Board Members and Association Members
From: Mary Zimmerman; Secretary
Subject: Annual Meeting Minutes
Date: July 9, 2009
Location: Ramada Inn, Topeka, Kansas
The Annual KSJOA Board Meeting was called to order by President Aaron Calloway. Members present were as follows; Garnett Hartmen, Daniel Costlow, Mark Hinkle, Doug Anderson, JD Ochs, Nate Pryer, Dana Johnson, Debbie Seifert, William Linn, John Gable, Scott Aikins, Janet Maher, Mason Johson, Brian Dawson, Kurt Spivey, James Smith, Wesley Vaughn, Kyle Scheidemen, Russell Berry, Matt Liston, Jim Potter, Shay Wash, Ramon Machain, Katie, Inkelaar and Michelle Zahner.
The minutes of the last annual meeting were read by KSJOA Secretary, Mary Zimmerman.
*Bobby Wilson made a motion to accept the minutes as read
*Bryan Burks 2nd motin
*No discussion
*All in favor and motion carried
Treasurer’s report was given by KSJOA Treasurer, Bryan Burks.
*Beginning on July 5, 2009 the balance was $16455.00
*Ending on July 9, 2009 the balance was $5300.00
*KASRO - $1200.00 used $500.00 to $600.00
*KDOA - $800.00 used $100.00
*$15,000.00 for conference
Bryan will transfer all monies in all accounts into one account after conference.
*Mary Zimmerman made a motion to accept the Treasurer’s report
*Doug Anderson 2nd motion
*No discussion
*All in favor and motion carried
Old Business
Bobby Wilson advised all that the website we are using for KSJOA is kasro.org because we actually own the domain.
Bob Brautman has resigned from the Augusta DPS and is no longer able to serve on the board. Randy Combs will be stepping up to fill Bob’s position as 2nd Vice President and he accepted, this will be a 2 year term. Craig Herrman resigned his region rep position and Nate Pryer from Edwardsville PD was assigned by the President to fill this vacant position
James Smith asked how we decide on who the Region Rep positions. “So we, the board can decide who they want on the board”, Bobby Wilson advised him that this is a new board and we are starting over.
Matt Liston reminded us that according to Roberts Rules if there is any vacancy the President can appoint someone to the position until the term is up and an election is held.
There was no more Old Business to discuss.
New Business
2010 Conference will be July 6 to July9, 2010
There was talk of possible having a combined conference in 2011 with the 4 surrounding states to help on cost.
*Bobby Wilson made a motion to open our conference up to the 4 surrounding states that boarder Kansas; Colorado Nebraska, Oklahoma and Missouri.
*Nate Pryer 2nd motion
*No discussion
*All in favor and motion carried
*Ken Winters asked for clarification of who the Region Reps were at this time. Secretary Mary Zimmerman read the names and they realized that we only had 7 and we needed 1 more.
*Mary Zimmerman made a motion that Doug Anderson be appointed to the position
*Mark Hinkle 2nd motion
*Discussion by Doug Anderson was that if it is ok with his sheriff, he will accept.
*All in favor and motion and carried
*Pat Firebaugh spoke about the new website and James Smith asked if the minutes were going to posted on the website. Pat advised him that the minutes of the KSJOA board meeting that we’ve had are already posted.
*Bobby Wilson advised that if the DARE officers would let us know when they are having DARE graduation we would try and have a board member at the graduation if they want us there.
There was no more New Business to discuss.
Board Members Reports
There were no other reports by any board members.
The next scheduled Annual KSJOA Board meeting will be held on Friday, July 9, 2010 at the Ramada Inn, Topeka, Kansas at the 2010 KSJOA Conference.
*Bobby Wilson made a motion to adjourn the meeting.
*Nate Pryer 2nd motion
*No discussion
*All in favor motion carried
Meeting was adjourned at 1045hrs.
Respectfully submitted;
Mary N. Zimmerman; KsJOA Secretary
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