To:  All KDOA and KASRO Members

From:  Mary Zimmerman; Secretary

Subject:  Joint Association Proposal Meeting

Date:  January 23, 2009

Location:  Hutchinson, Kansas

Meeting was called to order by KDOA President Bobby Wilson.

 Attendees were as follows; Virgil Miller, Butch Miller, Steve Berry, Mark Hinkle, R. Shay Wash, Michele Zahner, Katie Inkelaar, Becky Dyer, Brandy Unruh, Torie Koller, Alexisxal Molina, Ryan McKessy, Duane Crafton, Robert Lacy, Bryan Burks, Scott Duryea, Ken Winter, Darren Konrade, Phil Wickwire, Randy Combs, Garnett Hartman, Bob Brautman, Matt Liston, Mary Zimmerman, Bobby Wilson, Pat Firebaugh and Aaron Callaway. 

We were welcomed by Reno County Sheriff, Randy Henderson who gave us his support for the proposed merger. 

KASRO President Aaron Callaway reported to the group that the National DARE organization and NASRO organizations had been talking about consolidating.  Matt Liston, Derby PD, reported that Minnesota has also merged and that he keeps being asked at the NASRO level when Kansas is going to merge and what are the main issues we are running into try to merge. 

Discussion for the merger was opened to all at the meeting and an issue was brought up about the name.  Duane Crafton; Wichita Police Department made the point that he believed the Kansas School Based Police Officer’s Association was too long of a name and thought we may look into finding another name.  Matt Liston advised that Minnesota has named their organization the Minnesota Juvenile Officer’s Association.  Several thought that name would fit our organization just fine.  Michele Zahner; USD 259 Wichita, believed that name made us sound like we were a Juvenile organization ourselves.  That issue was discussed within the group.  Pat Firebaugh, Rose Hill PD, made a motion to merge and name our new organization the Kansas Juvenile Officer’s Association and Bob Brautman; Augusta Department of Public Safety, seconded the motion.   The results of the vote to merge and name our new organization the Kansas Juvenile Officer’s Association were as follows; 23 voted for the name, 2 voted against the name and 2 abstained from voting.  

The issue of filling the positions for the board was then brought to the attention of the members of the meeting.  Aaron Callaway and Bobby Wilson, being presidents of the past two boards, have met and spoke about whom to fill the positions with.  The following were the positions and people to fill the positions put forth at the meeting;

Executive Board

*Past President-2 year term as Past President / Bobby Wilson

*President-2 year term, then to Past President / Aaron Callaway

*1^st Vice President-2 year term as 1^st Vice President, 2 year term as President, 2 year term as Past President / Ken Winter

*2^nd Vice President-Elected 2 year term as 2^nd Vice President, 2 year term as 1^st Vice President, 2 year term as President, 2 year term as Past President / Bob Brautman

*Secretary-Appointed by the Executive Board / Mary Zimmerman

*Treasurer-Appointed by the Executive Board / Bryan Burks

* AG’s Office Coordinator-Jerry Tenbrink; Ex-facto Member

* Webmaster- Ex-facto Member / Pat Firebaugh

Additional Board Members

*8 region reps will be voting members and will be elected by ballot at the annual conference.

Randy Combs

Darren Konrade

Phil Wickwire

Becky Dyer

Scott Duryea

Craig Herrman

Brandi Unruh

Kati Inkelaar

The following includes some of the discussion in reference to the Board for the KJOA is; how long are the terms and did you already ask the named people if they were willing to fill these spots.

Aaron Callaway clarified the terms of the positions and all people were asked if they would fill the positions and they all accepted except Craig Herrman who was not present and we were insured by the past KASRO board present that Craig would be willing to serve as a board member.

Matt Liston mad a motion to accept the board as presented and Mark Hinkle; Colwich PD, seconded the motion.  The results of the voting were as follows; 27 voted to accept 0 voted to not except and 0 abstained. 

Discussion about how the by-laws would be written was brought up and what they would include and Matt Liston reminded us that if we were going to stay within the same type of by-laws that both groups used before, that the board could write and vote on the by-laws without everyone else being involved.  The board decided to work on the by-laws at a later date and meeting.  The board advised that the by-laws would be available to all members to see by the 2009 conference. 

Pat Firebaugh advised that he would be working on the website and to check the website periodically to see the updates.  He advised that he would get the by-laws posted as soon as he got them. 

Membership requirements and dues were discussed; it was decided that anyone who was a member of KDOA and / or KASRO whose dues were paid to date would automatically be KJOA members.  The registration fee would also be set at $30.00 annually to be paid for at or around the conference and would be not be due again until the next year’s conference. 

There were no other topics anyone wanted to discuss so a motion to adjourn was made by Darren Konrade; Protection PD and it was seconded by Bobby Wilson.  The results of the voting were as follows; 27 voted to adjourn, 0 voted no and 0 abstain. 

The meeting was adjourned.

Respectfully submitted;

Mary N. Zimmerman; KJOA Secretary